Data Privacy Policy
WIPJOBS RECRUITMENT SP Z O OThis Privacy Policy applies to all personal data that you provide us with or personal data that is collected and processed by us when you are using WIPJOBS RECRUITMENT SP Z O O or our website www.wipjobs.com.
WIPJOBS respects your privacy and protects your personal data that is provided by you or collected by us as stated in this Privacy Policy and will comply with the GDPR as a data controller and processor.
This Privacy Policy explains why we collect your personal data and how we use it.
1. Who we are and how to find us
By WIPJOBS, the administrator of your personal data, we mean – WIPJOBS RECRUITMENT SP Z O O, a limited liability company created under the regulations of Polish law, with it seat at: Kościuszki, 6/4 street, postcode: 40-049, city: Katowice, Poland, with the register court number (KRS): 0000668545, tax number (NIP): 9542775854, and National Business Registry Number (REGON): 366814093″. You may also contact us via e-mail at info@wipjobs.com.
2. Why do we process your personal data
If we consider you a good job candidate for our clients, we process your personal information in order to ensure your participation in the recruitment process.
Such recruitment is divided into two stages, important from the point of view of protection of your personal data. In the beginning, sometimes it is us who search for you (for example on LinkedIn, Facebook, or other Social Media). At this point, you are not aware yet that we are processing your data, but this is something we have to do – otherwise, we would not be able to assess if you might be interested in the position, nor could we contact you. Our work consists in matching employers with candidates. Processing is therefore necessary for purposes arising from legitimate interests pursued by the controller of personal data, that is ourselves (Article 6(1)(f) of GDPR). I hope that you will not regard our actions as violating your rights and freedoms. We make every effort to ensure that this first stage of our work lasts as short as possible, and does not include unnecessary data, nor does it surprise you. By creating a profile on social media of a business or professional nature, taking part in similar events, and getting involved in online discussions on the topics of importance to us – you can expect that more than one head-hunter will surely be interested in you (as a good specialist)!
You are fully aware when taking part in the next and second stage of recruitment. We contact you, write an e-mail, and invite you for an interview. At the first contact, we provide you with all information contained in this Privacy Policy (e.g. by sending you a link via email) and ask for your consent to the processing of your data for specific purposes. If you agree – we base further data processing on your consent (Article 6(1)(a) of GDPR). If you do not agree – we remove your data from our database.
After obtaining separate consent, we may process your personal data also for marketing purposes (e.g. to invite you to events organized by ourselves or to send you a newsletter).
You may withdraw the consent at any time (without affecting the lawfulness of the processing which was made on the basis of the consent prior to its withdrawal) by sending an e-mail to the address from which we contacted you or to the address info@wipjobs.com.
Candidates can also submit their CVs directly to us via e-mail or via job posting websites, or by using an application form (where the name, surname, e-mail address, mobile phone, skype, nationality, date of birth, CV, languages spoken and position must be provided) available at www.wipjobs.com (“Jobs Offers” and “Work with us” section). The personal data of the candidates are processed for the purpose of screening candidates. The personal data of the candidate is processed on the basis of his / her express direct consent filling out the form.
While screening candidates from our application form, we only process personal data that is related to qualifications, professional skills, and relevant qualities. We do not collect or process candidates’ sensitive personal data.
If you are our client, we process your personal data in order to perform the contract concluded with you and for tax purposes.
The legal basis for the processing of your personal data is therefore Art. 6(1)(b) of GDPR (processing is necessary for the performance of the contract to which the data subject is a party, or to take action at the request of the data subject before concluding the contract), and Art. 6(1)(c) of GDPR (processing is necessary to fulfill the legal obligation of the administrator).
In addition, the legal basis for processing your personal data by ourselves is Article 6(1)(f) of GDPR (processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child). The such legitimate aim is providing ourselves with the opportunity to prove in the event of a dispute with you the contents of the contract entered by yourself and us, and that we have performed it in a diligent manner.
If you are an employee of our client, we process your personal data; otherwise, I would not be able to perform a contract between ourselves and your employer (hence, the goal is only to cooperate with your company).
Such processing is necessary for purposes arising from legitimate interests pursued by the administrator (Art. 6(1)(f) of GDPR). We hope that you will not regard our actions as violating your rights and freedoms. We use our best endeavors to process only the personal data which is necessary to us, preferably provided directly by you. If your employer has sent us more of your data than you think is appropriate – please advise us (see item 6).
3. What personal data do we process
We process the following personal data of candidates:
- Name and Surname;
- Address for correspondence;
- Email address;
- Telephone number;
- Education;
- Course of previous employment (including the type of contract, type and amount of remuneration, and availability);
- Data contained in profiles on social media of a business or professional nature (e.g. LinkedIn, GitHub, or Facebook thematic groups).
We process the following personal data of clients:
- Names and Surnames;
- E-mail address;
- Telephone number;
- Address of business activity;
- Tax Identification Number /NIP/Company name;
- Business Identification /REGON/ number;
We process the following personal data of employees and representatives of the clients:
- Name and Surname;
- E-mail address
4. To whom we disclose your personal information
For candidates:
If we consider you a suitable job candidate for our client, we will disclose your personal information to the employer at the last stage of recruitment. We are not able to determine in advance in this Privacy Policy what type of entity it may be. Of course, before disclosing your data to any employer, we will ask for your consent.
Your personal data is processed in our CRM. The CRM we use for this purpose is provided by a renowned manufacturer, and personal data is secured to the highest standards. Currently, WiPjobs Recruitment sp z o o uses the CRM Hubspot.
In addition, your personal data will be disclosed to a third party providing us with accounting and tax services.
Your personal data can be disclosed to a WiPjobs contractor that performs services consisting of sourcing candidates, employee recruitment, training, and coaching. This contractor processes data on behalf of WiPjobs on the basis of a data processing entrustment agreement or standard contractual clauses adopted by the European Commission.
Your personal data may be transferred to third countries, i.e. countries outside the European Economic Area for which the European Commission has determined an adequate level of data protection. The list of countries as to which the European Commission has issued a decision confirming an adequate level of protection can be found at:
In the absence of a European Commission decision regarding the adequate level of data protection, your personal data may be transferred to a third country (in particular Georgia, Albania, Tunisia, and Ukraine) on the basis of standard contractual clauses adopted by the European Commission. In the absence of both of the abovementioned solutions, we will always request your consent for such transfer to a third country, informing you of the risks involved in such transfer. You may request information on the relevant safeguards in this regard and obtain a copy of these safeguards or information on where they are available.
For clients:
If you are our client, we disclose your personal data to the extent required by state administration bodies authorized to do so by law (such as tax authorities).
We may also disclose your data to candidates who we have sourced for you.
Your personal data is processed in our CRM. The CRM we use for this purpose is provided by a renowned manufacturer, and personal data is secured to the highest standards. Currently, WiPjobs Recruitment sp z o o uses the CRM Hubspot.
In addition, your personal data will be disclosed to a third party providing us with accounting and tax services.
Your personal data can be disclosed to a WiPjobs contractor that performs services consisting of sourcing candidates, employee recruitment, training, and coaching. This contractor processes data on behalf of WiPjobs on the basis of a data processing entrustment agreement or standard contractual clauses adopted by the European Commission.
Your personal data may be transferred to third countries, i.e. countries outside the European Economic Area for which the European Commission has determined an adequate level of data protection. The list of countries as to which the European Commission has issued a decision confirming an adequate level of protection can be found at:
In the absence of a European Commission decision regarding the adequate level of data protection, your personal data may be transferred to a third country (in particular Georgia, Albania, Tunisia, and Ukraine) on the basis of standard contractual clauses adopted by the European Commission. In the absence of both of the abovementioned solutions, we will always request your consent for such transfer to a third country, informing you of the risks involved in such transfer. You may request information on the relevant safeguards in this regard and obtain a copy of these safeguards or information on where they are available.
For employees:
If you are our employee, your data may be disclosed to our clients and candidates.
Your personal data is processed in our CRM. The CRM we use for this purpose is provided by a renowned manufacturer, and personal data is secured to the highest standards. Currently, WiPjobs Recruitment sp z o o uses the CRM Hubspot.
In addition, your personal data will be disclosed to a third party providing us with accounting and tax services.
Your personal data can be disclosed to a WiPjobs contractor that performs services consisting of sourcing candidates, employee recruitment, training, and coaching. This contractor processes data on behalf of WiPjobs on the basis of a data processing entrustment agreement or standard contractual clauses adopted by the European Commission.
Your personal data may be transferred to third countries, i.e. countries outside the European Economic Area for which the European Commission has determined an adequate level of data protection. The list of countries as to which the European Commission has issued a decision confirming an adequate level of protection can be found at:
In the absence of a European Commission decision regarding the adequate level of data protection, your personal data may be transferred to a third country (in particular Georgia, Albania, Tunisia, and Ukraine) on the basis of standard contractual clauses adopted by the European Commission. In the absence of both of the abovementioned solutions, we will always request your consent for such transfer to a third country, informing you of the risks involved in such transfer. You may request information on the relevant safeguards in this regard and obtain a copy of these safeguards or information on where they are available.
5. For how long we are going to process your personal data
We process and store your personal data no longer than necessary for the purposes stated in this Privacy Policy. As you probably remember from item 2, we process the personal data of candidates in two stages. The first stage, in which data is processed without your knowledge, lasts only as short as is necessary (no longer than a month). Next, we process the data only with your consent.
We use our best endeavors to keep your data up-to-date. To this end, we contact you at least once every 24 months for an update. If for some reason we are unable to contact you within this period, your personal data will be deleted after 24 months after obtaining consent for its processing.
As our client, please be aware that we will process your personal data for as long as it is necessary for tax purposes, that is – in accordance with the current provisions of the Polish law – for 5 fiscal years. You probably know that five fiscal years may in fact mean six, and sometimes almost seven calendar years.
If we cooperate with you on a permanent basis, of course, some of your data will be processed throughout the entire period of such cooperation.
If you are an employee of our client, your personal data (especially those contained in e-mail correspondence) may be processed by us for the same period as the data of your employer.
6. How do I enable you to exercise your rights
We use our best endeavors to ensure you are satisfied working with us. Please bear in mind, however, that you are entitled to a number of privileges that will allow you to influence the manner in which we process your personal information, and in some cases cause cessation of such processing.
These rights are:
- the right to access personal data (regulated in Article 15 of GDPR)
- the right to rectify data (regulated in Article 16 of GDPR)
- the right to erase data (regulated in Article 17 of GDPR)
- the right to limit processing (regulated in Article 18 of GDPR)
- the right to object to the processing (regulated in Article 21 of GDPR)
- the right to transfer data (regulated in Article 20 of GDPR)
In order to exercise any of the indicated rights, please contact us by e-mail at the address we contacted you from, or the address info@wipjobs.com.
7. Lodging a complaint with a supervisory authority
8. Pursuant to Art. 77 of GDPR you are entitled to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work, or the place where the alleged violation has been committed, if you believe that processing of your personal data violates the provisions of the GDPR. In Poland the supervisory authority is the President of the Office for Personal Data Protection – you may make such a complaint, among others, by means of regular mail to the address: Urząd Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa, or by e-mail to the address: kancelaria@uodo.gov.pl, you may also obtain more detailed information (including valid phone numbers) on the website: https://uodo.gov.pl/pl/p/kontakt.
Do I need to provide my data in order to conclude a contract?
If you are our client, this part of the privacy policy may be of interest to you.
We collect your personal data within the scope necessary to conclude and perform a contract. A part of data is also necessary to fulfill our obligations under the law (tax regulations, accounting regulations). Failure to provide your personal data will, unfortunately, prevent the conclusion and execution of a contract.
9. Where do we obtain your personal information from
Our job consists in matching employers with candidates. This requires searching and reaching candidates (such as ourselves) in many different ways.
Perhaps you have responded to our job advertisement using the application form on the website or by emailing us. In such a case, you have provided us with the first handful of data. However, we may want to supplement it with data from publicly available sources, i.e. by browsing your business (professional) profile on social media (e.g. on LinkedIn, GitHub, or even Facebook, if you are involved in thematic groups related to the IT or HR industries).
Perhaps, however, it was us who first found you before making contact. In this case, we could obtain information about you from publicly available sources, i.e. by browsing your business (professional) profile on social media (e.g. on LinkedIn, GitHub, or even Facebook, if you are involved in thematic groups related to the IT or HR industries) or from other people in the IT or HR industries who have recommended you as a great specialist.
We collect the personal data of our clients only from the clients themselves.
We collect the personal data of employees of our clients only from the clients themselves.
10. Automated processing and profiling
We do not process your data in an automated way or perform profiling of such data in the sense accepted by GDPR.
TREŚĆ INFORMACJI WYMAGANEJ ZGODNIE Z ART. 21 ust. 4 RODO
Kierując się treścią art. 21 ust. 4 RODO, a także wytycznymi Grupy Roboczej Art. 29 zawartymi w Guidelines on Transparency under Regulation 2016/679, WiPjobs najpóźniej przy okazji pierwszej komunikacji z osobą, której dane dotyczą, wyraźnie informuje ją o prawach, o którym mowa w art. 21 ust. 1 i 2 RODO. Poniższa informacja jest przedstawiona jasno i odrębnie od wszelkich innych informacji.
WiPjobs Recruitment sp z o o korzystający z marki Wipjobs (dalej „WiPjobs”) informuje, że:
- Masz prawo w dowolnym momencie wnieść sprzeciw – z przyczyn związanych z Twoją szczególną sytuacją – wobec przetwarzania dotyczących Ciebie danych osobowych opartego na art. 6 ust. 1 lit. e) lub f) RODO*, w tym profilowania na podstawie tych przepisów. W takim wypadku WiPjobs nie wolno już przetwarzać tych danych osobowych, chyba że wykaże istnienie ważnych prawnie uzasadnionych podstaw do przetwarzania, nadrzędnych wobec Twoich interesów, praw i wolności, lub podstaw do ustalenia, dochodzenia lub obrony roszczeń.
- Jeżeli Twoje dane osobowe są przetwarzane na potrzeby marketingu bezpośredniego, masz prawo w dowolnym momencie wnieść sprzeciw wobec przetwarzania dotyczących Ciebie danych osobowych na potrzeby takiego marketingu, w tym profilowania, w zakresie, w jakim przetwarzanie jest związane z takim marketingiem bezpośrednim.
* Treść art. 6 ust. 1 lit. e) oraz f) RODO jest następująca:
- Przetwarzanie jest zgodne z prawem wyłącznie w przypadkach, gdy – i w takim zakresie, w jakim – spełniony jest co najmniej jeden z poniższych warunków:
(…)
e) przetwarzanie jest niezbędne do wykonania zadania realizowanego w interesie publicznym lub w ramach sprawowania władzy publicznej powierzonej administratorowi;
f) przetwarzanie jest niezbędne do celów wynikających z prawnie uzasadnionych interesów realizowanych przez administratora lub przez stronę trzecią, z wyjątkiem sytuacji, w których nadrzędny charakter wobec tych interesów mają interesy lub podstawowe prawa i wolności osoby, której dane dotyczą, wymagające ochrony danych osobowych, w szczególności gdy osoba, której dane dotyczą, jest dzieckiem.
CONTENT OF THE NOTICE REQUIRED PURSUANT TO ARTICLE 21(4) OF GDPR
Guided by the content of Article 21(4) of GDPR, as well as guidelines of the Article 29 Working Party contained in the Guidelines on Transparency under Regulation 2016/679, WiPjobs, at the latest, upon first communication with the data subject, shall expressly inform the such person about the rights referred to in Article 21(1) and (2) of GDPR. The following information is presented clearly and separately from any other information.
WiPjobs Recruitment Sp z o o using the WiPjobs brand (hereinafter “WiPjobs”) informs that:
- You have the right to object at any time – for reasons related to your particular situation – to the processing of your personal data concerning pursuant to Art. 6(1)(e) or (f) of GDPR*, including profiling on the basis of these provisions. In this case, WiPjobs may no longer process such personal data unless it demonstrates the existence of important and legitimate grounds for the processing that override your interests, rights, and freedoms, or grounds for establishing, investigating, or defending claims.
- If your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of your personal data concerning such marketing purposes, including profiling, to the extent to which the processing is related to such direct marketing.
*Content of Art. 6(1)(e) and (f) of GDPR is as follows:
- Processing is lawful only in cases where – and to the extent that – at least one of the following conditions is met:
(…)
(e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.
In case of anything, you have the right to contact WIPJOBS via e-mail at info@wipjobs.com or by post to WIPJOBS RECRUITMENT SP Z O O, ul. Kościuszki 6/4, 40-049, Katowice, Poland.
11. Below is all the information about the Marketing Activities Cookies
The Site uses cookies to keep track of your access to the Site. We may also use cookies to deliver content specific to your browsing interests. Your consent to the use of cookies will be obtained by you positively indicating your acceptance of our Terms of Use, this Privacy and Cookies Policy when you register with WIPJOBS RECRUITMENT SP Z O O and/or by your browser settings and/ or by you ticking the relevant box confirming that you understand.
By using this Site and agreeing to this Privacy Statement and Cookies Policy, you consent to WIPJOBS RECRUITMENT SP Z O O‘s use of cookies in accordance with the terms of this Privacy Statement and Cookies Policy.
You may refuse to accept cookies by activating the setting on your browser which allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of this Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies as soon as you visit this Site. Cookies make your experience easier by saving your preferences.
For more information, generally on cookies, including how to disable them, please refer to aboutcookies.org. You will also find details on how to delete cookies from your computer.
We have set out below the cookies used on the Site:
Google Analytics: Google Analytics provides us with information about how people use WiPjobs’s website. This means we use the Google Analytics tracking cookie throughout the Site, to help us understand how people are using the Site. It also helps us to discover areas on the Site that may have issues. Most websites today use some form of analytics programmer like Google Analytics. The data it collects helps us to see things like how many people visit the Site, which country they are from, how many website pages they visited, how fast the Site loaded, and so on. All data collected is completely anonymous, it does not identify you as an individual in any way. See Google Analytics’ Privacy Policy for more details.
WordPress: WordPress is the Content Management System (CMS) that runs this Site. It uses a cookie when logging in and out and is essential for proper website operation. It is only set if you are a registered user, so for most people, it is not set at all. All user data is anonymous and unidentifiable. See WordPress’ Privacy Policy for more details.
Cookies List:
PixelMe (You can manage your consent via this link)
11.1 CHANGES TO OUR PRIVACY STATEMENT AND COOKIES POLICY
We may change this Privacy Statement and Cookies Policy from time to time by posting revisions on this Site. Each time you enter this Site you agree that the current version of the Privacy Statement and Cookies Policy at that time shall apply to all data we hold about you. The Effective Date of this Privacy Statement and Cookies Policy shall be displayed at the start of this document and from that date shall take the place of any previously published Privacy Statement and Cookies Policy.
If you leave a comment on our site you may opt-in to saving your name, email address, and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
11.2 How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue. For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
11.3 What rights you have over your data
If you have an account on this site or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
11.4 Where we send your data
If you are a candidate that has applied for a vacancy your data may be shared directly with our employees and clients either in Poland or in the Czech Republic. And together with we will be handling the recruitment process alongside with you. If you have joined our newsletter and provided explicit consent, we will be collecting only your Name and Email address to be able to send news or job alarms. You will be able to unsubscribe at any time in order to stop receiving emails.
12. WiPjobs Employees and Interns
In case you are selected for the role then personal data provided by you during the recruitment process will be also used for exercising our rights and obligations arising out of a contract that you signed with us. This will include (but not be limited to the following):
- Processing personal data and storing it in the controller databases;
- Your contact details will be made available to the candidates;
- We may use your personal data for the purposes described in local law to meet our legal obligations;
- Your social media accounts may be used in order to render the service by you as agreed with us in the contract/Learning Agreement.
12.1 Data storage period:
After you end your engagement with our company we will delete your personal data to the extent possible. Please note that your data may be still stored when required by local civil or tax law, usually for a period of six years and no longer than 10 years since your engagement has expired or was terminated.
12.2 To whom we disclose your data:
We may disclose your data to our candidates and/or business partners with whom we conduct business and for the purposes necessary to enable both you and us to fulfill the obligations arising out of the contract/Learning Agreement. We may also disclose your data to the public authorities when we are obliged to do so by local law.
12.3 Data transfer:
If you are our employee, your data may be disclosed to our clients and candidates.
Your personal data is processed in our CRM. The CRM we use for this purpose is provided by a renowned manufacturer, and personal data is secured to the highest standards. Currently, WiPjobs Recruitment sp z o o uses the CRM Hubspot.
In addition, your personal data will be disclosed to a third party providing us with accounting and tax services.
Your personal data can be disclosed to a WiPjobs contractor that performs services consisting of sourcing candidates, employee recruitment, training, and coaching. This contractor processes data on behalf of WiPjobs on the basis of a data processing entrustment agreement or standard contractual clauses adopted by the European Commission.
Your personal data may be transferred to third countries, i.e. countries outside the European Economic Area for which the European Commission has determined an adequate level of data protection. The list of countries as to which the European Commission has issued a decision confirming an adequate level of protection can be found at:
In the absence of a European Commission decision regarding the adequate level of data protection, your personal data may be transferred to a third country (in particular Georgia, Albania, Tunisia, and Ukraine) on the basis of standard contractual clauses adopted by the European Commission. In the absence of both of the abovementioned solutions, we will always request your consent for such transfer to a third country, informing you of the risks involved in such transfer. You may request information on the relevant safeguards in this regard and obtain a copy of these safeguards or information on where they are available.
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In case of anything, you have the right to contact WIPJOBS via e-mail at info@wipjobs.com or by post to WIPJOBS RECRUITMENT SP Z O O, ul. Kościuszki, 6/4, 40-049, Katowice, Poland.